Dearest Staff...

Documentation...

As a summary for our discussion yesterday and as a ground to move forward, the following are the highlighted points

Hard work in some period can not be compensated with inefficiency in the following period which cause the Objectives or Main task are not met. Extra hours are expected in some season as per the requirement on top of the routine work load

To be a Good Performer, the minimum expected is the ability to meet the objectives along with the consistent performance, initiatives and disciplines to get task done timely and incorporate the sense of urgency

Time Management plays very important role in keeping the Consistent Performance and not compromising the quality of work and working environment ethics

Less Supervisory on Consistent Good Performance is one of the critical qualification of being a Good Performer

Being demotivated of one thing can not be used to justify the inability to keep consistent performance

Demotivation Factor has to be dealt within the system and procedures

Employee Manual and Personnel Department are there for employee to refer to for any personnel matter.

Point taken that you're being demotivated because you're under Grade, I am looking into it even before you communicated it to me, but this has to be dealt within the system and procedures as explained for the performance appraisal cycle which time line will come from the personnel department. But inconsistent performance for whatever reasons are not acceptable for me. One of the maturity side that I expect from you is to be able to put forward the tasks, get it done timely and deal with your demotivation factors in parallel process without compromising the level of performance.

I need you to focus in Processing and I want to see more initiatives and higher sense of belonging to get things done timely, enhance your skill and knowledge for the respective process while managing the ad hoc projects. I would have expected you to prepare various schedules needed for the fiscal processing which can be done besides the System processing.This schedules are including but not limited to Collection Database, bla bla bla bla etc Guidance for these has been sent to you in Notes on Account Processing and Compliance Check List, and you can always refer to me for any unclear processes.

Understand that correct accounting processing need to be initiated at the source, we should approach Mgt team more in the following period, but by end of the day Our Department is the Last Guard of the accuracy and reduce the potential exposures of the accounts submitted in the Declaration who need to take full responsibility on given input on the GL accounts. Gradual improvement on the input quality should be on going process that we need to work on.

Please clarify whatever assumption in relation with work to ensure that we are on the same page

Please capitalize on your good qualification that you've proven during the fiscal account processing Y2006 and during the inspection. As I mentioned several time, you have the potential to excel as Fiscal Accountant

I will work on your Grade increase, but I can not stress more that the above factors are critical for my team. Please go through the above, think it over and I don't intend to have this email as a start for never ending discussion.

Regards